Vendor Compliance Management System (VCMS)

Overview

The VCMS module allows organizations to manage vendor relationships, track compliance documentation, and ensure adherence to safety standards.

How the system determines if a vendor is compliant:

// Pseudo-code for Compliance Calculation

function calculateScore(vendor) {

let score = 0;

// 1. Base identity verification

if (vendor.status === 'VALIDATED') score += 20;

// 2. Document checks

const requiredDocs = ['W9', 'COI', 'MSA'];

for (const doc of requiredDocs) {

if (vendor.docs.has(doc) && !doc.isExpired) {

score += 20;

}

// 3. Penalty for expired docs

if (vendor.hasExpiredDocs) score -= 15;

return Math.max(0, Math.min(100, score));

}

The system includes an "AI Scanner" in the Media Library. Uploading a business card image automatically:

Extracts contact details (Name, Email, Phone, Company).

Performs a background check for basic compliance flags.

Creates a Draft Vendor Profile for review.