Vendor Compliance Management System (VCMS)

Overview

The VCMS module allows organizations to manage vendor relationships, track compliance documentation, and ensure adherence to safety standards. It uses AI to extract and validate vendor data from diverse sources like business cards and invoices.

Key Concepts

Vendor Profile

The central record for a vendor, containing contact info, compliance status, and history.

Validation Status: VALIDATED, AMBIGUOUS (needs review), or REJECTED.

Compliance Score: A 0-100 score based on document completeness and history.

Documents

Vendors can have multiple compliance documents (COI, W9, Licenses).

Status: VALID, MISSING, EXPIRED, PENDING_REVIEW.

AI Scanning

The system includes an "AI Scanner" in the Media Library. Uploading a business card image automatically:

Extracts contact details (Name, Email, Phone, Company).

Performs a background check for basic compliance flags.

Creates a Draft Vendor Profile for review.

Vendor Compliance (VCMS)

Vendor Compliance Management System (VCMS)

Overview

Key Concepts

Vendor Profile

Documents

AI Scanning

Architecture

Core Concepts

Database

Development

Features

Getting Started

Guides

Integrations

Security

Theming